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Online since 14/08/2024

Senior Management Assistant in Bruxelles

Bright Plus International Talents is looking for a Management Assistant for a European Federation in the EU district.

The assistant manager independently performs a wide range of administrative, communication and general support duties of a highly responsible nature in support to two teams, and frequently communicate with senior-level internal/external contacts. He/she reports to the 2 executive directors of each team.

 

Main tasks:

 

  • Performing administrative and support tasks to the teams (travel management, contract management, invoice and purchase order, visa reporting …)
  • Providing administrative and logistical support for the manager’s meetings: coordination of the agenda, attendance lists, organization of meetings & events etc. (venue, hotel booking if applicable, catering …)
  • Ensuring an optimal and effective response to various requests from the employees
  • Understanding working relationships with the Federation members & external parties
  • Budget monitoring
  • Content support to working groups: agendas, minutes, presentations, action implementation and tracking

The ideal candidate requirement

  • You have minimum a bachelor degree and at least 5 years of experience in a similar role.
  • You have a proficiency level in English and French, both written and spoken, any European language is a plus.
  • You have a good knowledge of MS Office (Outlook, Word, Excel and PowerPoint) and relevant computer literacy skills
  • You have excellent communication and organizational skills.
  • You are proactive, adaptive, transparent and a real team-player.
  • Ability to build influential relationships and work in a small team
  • Attention to detail and problem-solving skills
  • Sense of responsibility and priority management

Understand of basic accounting principles for budget management.

The successful candidate will receive:

  • a temporary contract with a permanent contract after 6 months (40h/week from 8:30/9 a.m. to 5/5.30pm)
  • In addition to an attractive salary, you will benefit from several extra-legal benefits:
  • Meal vouchers
  • Hospital insurance
  • Insurance Group
  • Net compensation of 130 euros
  • Hybrid work (3 days/week)
  • training and personal development program 
  • an international environment located in the heart of Brussels where well-being of employee is important.
  • Sector: Pharmaceutics

You will have a passionate job in a trade-association, active in the European political landscape and healthcare sector. Their mission is to create a collaborative environment that enables their members to innovate, discover, develop and deliver new therapies and vaccines for people across Europe, as well as contribute to the European economy.